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Tips for optimizing the purchasing process

Your company can benefit greatly if the purchasing process is optimized. To find out if something can be improved, it is important to analyze the process first. But exactly does a purchasing process entail? And how do you organize this efficiently? Read the blog to get answers.

What exactly is meant by a purchasing process?

The purchasing process consists of the process of purchasing goods. Here the process is mapped out, so what is purchased, what is needed and how exactly does the process work. Once this has been mapped out, it can be determined whether and where it can be optimized. A purchasing process generally consists of 6 steps. An analysis can be done for each step and it is possible to look at how efficiently the process is running. By dividing this into steps/phases, errors can be identified and subsequently corrected. Below are the 6 steps:

  1. Specify
  2. Selecting
  3. To contract
  4. To order
  5. To guard
  6. Aftercare

How do you efficiently organize a purchasing process?

Organizing a purchasing process efficiently is better for everyone, both for employee and employer. The employee can work more efficiently and the employer can achieve more in less time. This can be done, for example, by means of source to pay. This gives a 360 degree insight into the performance and expenditure of the process. The more efficient, the better. If you find a 360 degree insight too extensive, you can opt for procure to pay. The insight is limited to the analysis and the purchased goods. Based on these insights, it can then be determined whether the process can be set up more efficiently or not. After all, the aim is to reduce the TCO. By TCO we mean the Total Cost of Ownership: the total amount of costs for purchasing and owning a product or service.